The Philippine Embassy in Berlin

NEW and RENEWAL (ADULTS)

NEW and RENEWAL (Adults)

Personal appearance is required for passport applications. To schedule an appointment for new and simple renewal passport applications, please proceed to: https://www.passport.gov.ph.

NOTE: For those who will book a courier service to receive their passports, please note that the Embassy has no control over postal operations and delivery services. You are encouraged to use a courier service to facilitate the return of your passport as they provide a more secure way of tracking shipments and, thus, minimize instances of lost package.

NEW APPLICATION

For adults applying for passports for the first time

  1. Confirmed Online Appointment (click here)/Accomplished application form
  2. Personal Appearance
  3. Original and photocopy of Philippine Statistics Authority (PSA) issued Certificate of Live Birth on Security Paper; and
    • Married Females (who are using their spouse’s last name) must also present Original and submit photocopy of PSA-issued Certificate of Marriage on Security Paper or Report of Marriage.
    • Local Civil Registrar Copy is required if PSA-issued documents are not clear or cannot be read.
  4. Any of the following acceptable IDs with one (1) photocopy (please see below for the List of Acceptable IDs for Passport Processing)
  5. Processing fee of EUR66.00
  6. For applicants who wish to receive their new passport by mail, please submit either of the following:
    • A self-addressed return envelope with EUR4,25 in stamps for registered mail within Germany, or,
    • A private courier service (e.g. DHL or UPS).

Additional requirements may be required, please refer to the section below.

Note: If a woman opts to retain maiden name, a PSA-issued Certificate of Marriage is not required.

Supporting Documents for Adult (New) Applications

Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:

In case of Late Registered PSA-issued Certificate of Live Birth, Report of Birth, or Certificate of Foundling:

  • Original and photocopy of PSA-issued Certificate of Live Birth, Report of Birth, or Certificate of Foundling;
  • At least one of the following on top of the basic requirements:
    • Additional primary government-issued valid ID accepted for passport application;
  • If unable to provide an additional primary ID, the applicant must submit any two (2) of the following documents:
    • NBI Clearance (valid or expired);
    • School Records such as:
    • Form 137-A
    • Transcript of Records
    • Diploma obtained from Elementary, High School and/or College
    • If government employee, Service Record;
    • Member Data Record (MDR) from PhilHealth

If the passport applicant’s PSA-issued Certificate of Live Birth, Report of Birth, or Certificate of Foundling has lacking data, or the first name is registered as “Baby Boy/Baby/BabyGirl/Girl/Boy” and the applicant is born before 1993:

  • Applicant must submit a PSA-annotated Certificate of Live Birth, Report of Birth, or Certificate of Foundling.

If the passport applicant’s PSA-issued Certificate of Live Birth, Report of Birth, or Certificate of Foundling contains a misspelled first or last name, or misspelled birth place, or mistake in the day or month of birth, or clerical error in the sex, or change of first name or nickname:

  • Applicant must submit a PSA-annotated Certificate of Live Birth, Report of Birth, or Certificate of Foundling pursuant to R.A. No. 9048, as amended by R.A. No. 10172.

If by operation of law or through a court order, the passport applicant is permitted to use a name or other biographic detail other than what is officially recorded in the PSA:

  • Annotated Certificate of Live Birth, Report of Birth, or Certificate of Foundling as authenticated by PSA reflecting the corrected entry.

If there are discrepancies on the biographical details of supporting documents submitted for passport application:

  • The applicant shall provide supporting documents that are consistent with the information as stated in the applicant’s PSA-issued documents, unless by operation of law or through court order, the applicant is permitted to use a name other than what is officially recorded in the PSA.Thus, the applicant shall have the supporting document corrected in order for its details to be consistent with the PSA-issued document.The applicant shall submit the following, depending on the correction needed: 1) Annotated PSA Certificate of Live Birth, 2) Annotated PSA Marriage Certificate, 3) Corrected Government-issued Valid IDs, 4) Corrected Identification Certification

If the PSA-issued documents submitted by the applicant is unreadable, the applicant must submit the following:

  • Unreadable PSA-issued Certificate of Live Birth (COLB) or Certificate of Foundling: Local Civil Registry Municipal Form No. 102 or Civil Registry Form 1-A;
    If born abroad, a copy of the Report of Birth is required.
  • Unreadable PSA-issued Certificate of Marriage: Local Civil Registry Municipal Form No. 97
    If married abroad, a copy of the Report of Marriage is required.
  • Unreadable PSA-issued Certificate of Death: Local Civil Registry Municipal Form No. 103

In case applicant has NO PSA-issued Certificate of Live Birth or Report of Birth:

  • Applicant must first file for late registration with Local Civil Registrar (LCR) or Consular Office with jurisdiction over the place where applicant was born; and
  • Applicant must submit PSA-issued late registered Certificate of Live Birth or Report of Birth.

If applicant is a Naturalized Filipino Citizen, the following are the additional requirements:

  • For persons who have undergone Administrative Naturalization under Republic Act No. 9139:
    • Certificate of Naturalization;
    • Certificate of Renunciation of foreign citizenship issued by the concerned Foreign Embassy or Foreign Ministry; and
    • Identification Certificate issued by BI.
  • For persons who have undergone Judicial Naturalization under Commonwealth Act No. 473:
    • Certificate of Naturalization;
    • Court Order, Certificate of Finality of Decision granting naturalization, Decree of Naturalization; and
    • Identification Certificate issued by BI.
  • For persons who have undergone Legislative Naturalization under Commonwealth Act No. 63:
    • Certificate of Naturalization;
    • Certified true copy of the law granting citizenship;
    • Foreign Birth Certificate authenticated by the Philippine Foreign Service Post; and
    • Identification Certificate issued by BI.
  • For persons who availed of the Facilitated Naturalization of Refugees and Stateless Persons under Supreme Court Rule 21-07-2022-SC:
    • Decree of Naturalization

If applicant obtained Filipino citizenship by Election:

  • Applicants those born before 17 January 1973 to Filipino mothers and married to non-Filipino spouses and elected Philippine citizenship within three (3) years upon reaching the age of twenty-one (21), the following are the additional requirements:
    • PSA-issued Certificate of Live Birth of or PSA-issued Report of Birth; and
    • Additional documents proving election of Philippine citizenship.

If applicant retained or re-acquired their Philippine citizenship:

  • Applicants covered by the provisions of under Republic Act No. 9225, otherwise known as “Citizenship Retention and Reacquisition Act of 2003”, shall submit any of the following documents issued by a Philippine FSP or by the Bureau of Immigration (BI):
    • Order of Approval;
    • Oath of Allegiance; or
    • Identification Certificate or Certificate of Retention/Re-acquisition of Philippine Citizenship.
  • Applicant is a derivative beneficiaries of Filipino parents who retained or re-acquire Philippine citizenship, shall submit the following documents:
    • Order of Approval of parent or child (as applicable); and/or
    • Identification Certificate issued by a Philippine FSP or Certificate of Retention/Re-acquisition of Philippine Citizenship issued by the BI.

RENEWAL OF e-PASSPORTS

  1. Confirmed Online Appointment (click here)
  2. Accomplished Application Form
  3. Personal Appearance
  4. Current e-Passport with photocopy of data page; and
  5. Original PSA-issued documents that will support the change of name.
    • Certificate of Marriage;
    • Annotated Certificate of Live Birth;
    • Annotated Certificate of Marriage to show annulment/divorce/court ordered instruction; and/or
    • Certificate of Death of Spouse.
  6. Passport fee EUR66,00 payable only in cash
  7. For applicants who wish to receive their new passport by mail, please submit either of the following:
    • A self-addressed return envelope with EUR4,25 in stamps for registered mail within Germany or EUR6.20 within the EU, or
    • A private courier service (e.g. DHL or UPS).

Note: If a woman opts to retain maiden name, a PSA-issued Certificate of Marriage is not required. For those who were married in Germany and need to file their ROM with the Philippine Embassy, please see the refer to the complete list of requirements.

Supporting Documents for Adult Renewal of e-Passport Applications

Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:

Note: Some cases will require the application to be treated as a New Application rather than a renewal.

In case of a Lost VALID e-Passport:

  • Police Report in English
  • Notarized Affidavit of Loss in English

Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.

In case of a Lost EXPIRED e-Passport:

  • Police Report in English
  • Notarized Affidavit of Loss in English

Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.

In case of renewal of a frequently Lost Passport:

  • Police Report in English
  • Notarized Affidavit of Loss in English

Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.

In case applicant is a married woman who wishes to revert to her maiden name based on the following:

  • By virtue of death of the spouse:
    • PSA-issued Certificate of Death or Report of Death (ROD) of spouse or apostillized or authenticated Foreign Death Certificate of foreign spouse with English translation, if applicable;
    • PSA-issued Certificate of Live Birth or Report of Birth; and
    • Latest issued Philippine passport (if available).
  • By virtue of an annulment, declaration of nullity of marriage, judicially-recognized foreign divorce, and judicially-recognized divorce under Presidential Decree No.1083 (Code of Muslim Personal Laws of the Philippines):
    • PSA-issued Certificate of Marriage or Report of Marriage (ROM) with annotation reflecting the nullity or dissolution of marriage
    • PSA-issued Certificate of Live Birth or Report of Birth; and
    • Latest issued Philippine passport (if available).
  • For other reasons of reversion:
      • PSA-issued Certificate of Live Birth or Report of Birth;
      • Notarized Affidavit of Explanation that includes request for the reversion of maiden name in the Philippine passport or travel document and stating she has not hitherto availed of the reversion
      • Latest-issued Philippine passport or travel document; and
      • Any existing government-issued valid ID accepted for passport application reflecting the maiden name.

    Note: This mode of reversion can only be done once.

In case applicant has Unclaimed Passport(s) issued 2010 onwards:

  • Applicant may request for a Certificate of Unclaimed Passport either at the office where the unclaimed passport was issued, nearest consular office or at DFA Aseana; and
  • Applicants with unclaimed passports will be treated as a New Applicant. As such, applicants may refer to the links provided below for the requirements.

In case applicant used a Travel Document to travel back to the Philippines:

  • Original Travel Document; and
  • Notarized Affidavit of Explanation.

Note: Additional supporting documents may be required, as necessary to ascertain citizenship, identity and travel restrictions.

In case applicant lost the Travel Document used to travel back to the Philippines:

  • Original Travel Records from Bureau of Immigration; and
  • Notarized Affidavit of Explanation.

Note: Additional supporting documents may be required, as necessary to ascertain citizenship, identity and travel restrictions.

In case passport has been mutilated or damaged:

  • Notarized Affidavit of Explanation

Note: On top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.

In case applicant is a Dual Citizen:

  • Natural-born Dual Citizens:
    1. Latest-issued Philippine passport; and
    2. PSA-issued Certificate of Live Birth or PSA-issued Report of Birth.
  • Dual Citizens who availed of the provisions of Republic Act No. 9225:
    1. Latest-issued Philippine passport;
    2. Original and photocopy of Oath of Allegiance, Order of Approval, or Identification Certificate issued by a Philippine FSP; or Certificate of Retention/Re-acquisition of Philippine Citizenship or any equivalent document issued by BI; and
    3. Valid government-issued ID or their secondary citizenship/residence counterparts.

In case applicant is a Naturalized Citizen:

      1. Latest-issued Philippine passport; and
      2. Identification Certificate of Naturalization from the Bureau of Immigration, or Certificate of Naturalization issued by the Special Committee on Naturalization (SCN), or copy of the final Court Judgment or Law granting Philippine citizenship.

In case applicant is a Filipino citizen by Election:

    1. Latest-issued Philippine passport;
    2. Documents of election of Philippine citizenship; and
    3. Identification Certificate issued by the BI.

RENEWAL OF EXPIRED NON-e-PASSPORTS

For renewal of Brown, Green, Machine Readable (Maroon) Passports or any older Passports

  1. Confirmed Online Appointment (click here)
  2. Personal Appearance
  3. Accomplished Application Form
  4. Current Non-e-Passport with photocopy of data page (if available)
  5. Original and photocopy of Philippine Statistics Authority (PSA) issued Certificate of Live Birth on Security Paper; and
    • Married Females (who are using their spouse’s last name) must also present Original and submit photocopy of PSA-issued Certificate of Marriage on Security Paper or Report of Marriage.
    • Local Civil Registrar Copy is required if PSA-issued documents are not clear or cannot be read.
  6. Any of the following acceptable IDs with one (1) photocopy (click here for the List of Acceptable IDs for Passport Processing)

NOTE: If a woman opts to retain maiden name, a PSA-issued Certificate of Marriage is not required.

Supporting Documents for Adult Renewal (NON-e-Passport) Applications

Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:

Some cases will require the application to be treated as a New Application rather than a renewal.

In case of Lost expired NON-e-Passport:

  • Police Report in English;
  • Notarized Affidavit of Loss in English

Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.

In case of renewal of a Frequently Lost Passport:

  • Police Report in English;
  • Notarized Affidavit of Loss in English

Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.

In case applicant used a Travel Document to travel back to the Philippines – will be treated as NEW APPLICATION:

  • Original Travel Document; and
  • Notarized Affidavit of Explanation.

Note: Additional supporting documents may be required, as necessary to ascertain citizenship, identity and travel restrictions.

In case applicant lost the Travel Document used to travel back to the Philippines – will be treated as NEW APPLICATION:

  • Original Travel Records from Bureau of Immigration; and
  • Notarized Affidavit of Explanation.

Note: Additional supporting documents may be required, as necessary to ascertain citizenship, identity and travel restrictions.

In case passport has been mutilated or damaged – will be treated as NEW APPLICATION:

  • Notarized Affidavit of Explanation

Note: On top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.

In case applicant is a Dual Citizen:

  • Natural-born Dual Citizens:
    1. Latest-issued Philippine passport; and
    2. PSA-issued Certificate of Live Birth or PSA-issued Report of Birth.
  • Dual Citizens who availed of the provisions of Republic Act No. 9225:
    1. Latest-issued Philippine passport;
    2. Original and photocopy of Oath of Allegiance, Order of Approval, or Identification Certificate issued by a Philippine FSP; or Certificate of Retention/Re-acquisition of Philippine Citizenship or any equivalent document issued by BI; and
    3. Valid government-issued ID or their secondary citizenship/residence Counterparts.

In case applicant is a Naturalized Citizen:

  1. Latest-issued Philippine passport; and
  2. Identification Certificate of Naturalization from the Bureau of Immigration, or Certificate of Naturalization issued by the Special Committee on Naturalization (SCN), or copy of the final Court Judgment or Law granting Philippine citizenship

In case applicant is a Filipino citizen by Election:

  1. Latest-issued Philippine passport;
  2. Documents of election of Philippine citizenship; and
  3. Identification Certificate issued by the BI.

LIST OF ACCEPTABLE IDs

Applicant must present a original with a photocopy of the following valid identification:

IDs issued by the German government:

  • German passport
  • Personalausweis
  • Aufenthaltstitel

IDs issued by the Philippine government:

  • Philippine Identification (PhilID)
  • Electronic Philippine ID
  • Digital National ID (*printed copy must be submitted) *Applicants will be required to generate the digital ID via the website: https://national-id.gov.ph/ or the eGovPH mobile application during processing for document verification.

The following IDs may also be used in lieu of the Philippine Identification (PhilID) / ePhilID:

  • Social Security System (SSS) Card
  • Government Service Insurance System (GSIS) Card
  • Unified Multi-Purpose Identification (UMID) Card
  • Land Transportation Office (LTO) Driver’s License. Student Permit may be accepted if in card format.
  • Bangsamoro Land Transportation Office (BLTO) – issued Driver’s License (DL) Cards issued 2022 onwards
  • Professional Regulatory Commission (PRC) ID
  • Overseas Workers Welfare Administration (OWWA) E-Card
  • Commission on Elections (COMELEC) Voter’s ID or Voter’s Certificate issued from COMELEC main office in Intramuros, Manila.
  • Philippine National Police (PNP) Permit to Carry Firearms Outside Residence
  • Senior Citizen ID
  • Airman License (issued August 2016 onwards)
  • Philippine Postal ID (issued November 2016 until September 2023)
  • Seafarer’s Record Book (SRB) or Seafarers Identity Document (SID) (*must be issued Feb 2020 onwards) issued by the Maritime Industry Authority (MARINA)
  • Valid or Latest Passport (For Renewal of Passport)
  • School ID (if applicable) For minor applicants -(if school ID is not applicable) Certificate of Enrolment with photo of minor and dry seal of school For adult applicants -School ID and Certificate of Registration

NOTE: All IDs presented should be readable, untampered and contain consistent information with the documents presented upon application. The Embassy may require additional supporting documents as may be necessary.

CONNECT WITH US

CONTACT US

Luisenstrasse 16, 10117 Berlin
Phone: +49 (0) 30 864 95 00
info@philippine-embassy.de

Assistance to Nationals (ATN) / Emergency Hotline: +49 (0) 173 421 7750
(Please help us keep the line free for those with real emergencies. Do not call this number for regular inquiries.)

Consular Hotline: +49 (0) 173 521 5703 (For queries on Consular Services)

Opening Hours
Consular Section
Mon – Fri – Fri 09:00H – 16:00H
(Except on Philippine and German holidays)

 

Philippine Migrant Workers Office (MWO)

For OEC and Verification of Employment Contracts of Balik-Manggagawa in Germany, Belgium, Luxembourg, The Netherlands, and Russia:

Mobile: +49 17681317465 (WhatsApp);
email: mwo.germanyoec@gmail.com

For accreditation of Agency and Direct Hires in Germany, Belgium, Luxembourg, The Netherlands, and Russia:

Mobile: +49 15229021623 (WhatsApp/Viber)
email: germany@mwoberlin.com

For OWWA membership, welfare, and labor case assistance:

Mobile: +49 152 2823 8085 (WhatsApp)
email: owwamemb@gmail.com; mwo_berlin@dmw.gov.ph

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