ONLY marriages that happened in the following places can be registered or reported at the Philippine Embassy in Berlin: BERLIN, BRANDENBURG, HAMBURG, BREMEN, SAXONY, LOWER SAXONY, SAXONY-ANHALT, SCHLESWIG-HOLSTEIN, and MECKLENBURG-VORPOMMEN.

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A Report of Marriage is a declaration that a marriage involving a Filipino citizen took place in a foreign country. Such report is forwarded to the Philippine Statistics Authority for official registration.

Marriage should be reported to the Embassy or Consulate within twelve (12) months of its occurrence.

A marriage that is reported to the Philippine Embassy or Consulate beyond the twelve (12) month grace period is considered a Delayed Registration of Marriage. In this case, the report must be accompanied by an explanation surrounding the delay in the reporting of the marriage through an Affidavit of Delayed Registration of Marriage.

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REQUIREMENTS

Kindly click on the Checklist of Requirements to download a printable copy of the complete list.

1. REPORT OF MARRIAGE (ROM) FORM
2. LOCAL MARRIAGE CONTRACT/CERTIFICATE – Auszug aus dem Heiratseintrag – Formule B (original copy should be submitted to the Embassy)
3. PASSPORT OF GROOM AND BRIDE (please submit photocopies of the passport page containing the bio-data and signature)
4. PERSONALAUSWEIS / AUFENTHALTSTITEL
5. PSA-ISSUED BIRTH CERTIFICATE/S OF THE FILIPINO SPOUSE/S
6. PSA-ISSUED CERTIFICATE OF NO MARRIAGE RECORD (CENOMAR) – must be issued not more than one year from the date of filing of the application for Report of Marriage; FOR DELAYED REGISTRATION, CENOMAR must be issued not more than six (6) months from the date of filing.
7. AFFIDAVIT OF DELAYED REGISTRATION OF MARRIAGE – An affidavit must be filed if the marriage was not registered within one year from the date of marriage. (If filed by mail, one set of the Affidavit must be notarized by a German Notar and authenticated by the Landgericht.)

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ADDITIONAL REQUIREMENTS

1. If Applicant was previously married and is now divorced
   • COURT DECISION RECOGNIZING DIVORCE DECREE; and
   • PSA-ISSUED MARRIAGE CERTIFICATE WITH ANNOTATION
2. If the Foreign Spouse was previously married and is now divorced
   • DIVORCE DECREE, Officially translated into English by an Official Translator and the translated document MUST be authenticated by the Landgericht.
3. If Applicant was previously married and the marriage has been annulled
   • COURT DECISION RECOGNIZING ANNULMENT OF MARRIAGE; and
   • PSA-ISSUED MARRIAGE CERTIFICATE WITH ANNOTATION
4. If Applicant was previously married and has been widowed
   • PSA-ISSUED MARRIAGE CERTIFICATE WITH THE FORMER SPOUSE; and
   • PSA-ISSUED DEATH CERTIFICATE OF THE FILIPINO SPOUSE, or
   • AUSZUG AUS DEM TODESREGISTER (Formule C) – authenticated by the Regierungspraesidium, if the deceased spouse is Foreign/German National who died in Germany

* Additional documents may be required by the action officer from the applicant upon evaluation of the requirements to determine the citizenship, identity or eligibility of the child for registration of marriage under the Philippine law.

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REMINDERS

1. Documents can be sent by mail or submitted in person at the Embassy
2. If sending by mail, please prepare:
   • PREPAID COURIER ENVELOPE – to return original documents and copy of the processed Report of Birth
   • PROOF OF PAYMENT (Please send EXACT amount and enclose proof of payment (Überweisungsbeleg)
3. If filing in person, payment will be in cash at the Embassy. If applying by mail, please pay the fees by bank transfer. You will be provided with the Embassy’s bank details as soon as your application has been pre-processed and found in order.
4. Pay the processing fee of EUR25,00 (non-refundable).
5. Pay additional fees (only if applicable), EUR25,00 each:
   • Affidavit of Delayed Registration

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PROCEDURE AND GENERAL INFORMATION

IMPORTANT: Applicants are strongly advised to first send an advance copy of the complete requirements via email so the embassy can check the correctness of the entries in the application form before sending it to the German Notar and/or Landgericht for notarization.

1. ALL ENTRIES MUST BE TYPEWRITTEN OR PRINTED LEGIBLY IN BLACK INK
2. ALL DOCUMENTS IN GERMAN MUST BE ACCOMPANIED WITH AN ENGLISH TRANSLATION. International versions of German civil registry documents with built-in English translation are preferred.
3. ORIGINAL DOCUMENTS COMING FROM THE PHILIPPINES should be issued by the Philippine Statistics Authority (PSA formerly known as National Statistics Office (NSO), and authenticated by the Department of Foreign Affairs (DFA) in Manila.
4. SUBMIT THE APPLICATION VIA EMAIL – Send one (1) copy of the duly filled-out application form and documentary requirements to civilregistry@philippine-embassy.de for pre-assessment.
5. THE EMBASSY ASSESSES THE COMPLETENESS OF THE EMAILED SUBMISSION
6. APPLICANTS WILL BE INFORMED OF CORRECTIONS (if necessary) AND WILL BE INSTRUCTED TO PROCEED WITH THE NOTARIZATION OF THE APPLICATION FORM.
7. MAIL THE APPLICATION PACKET TO THE EMBASSY – Once the emailed documents have been determined to be complete and in order by the Consular Officer, the informant/applicant will be instructed to mail the Application packet to:
   • Embassy of the Philippines
     Civil Registry Unit
     Luisenstraße 16, 10117 Berlin Germany
8. Every application must include a SELF-ADDRESSED RETURN ENVELOPE with €4,25 postage stamps for registered mail Einschreiben (to mail back the documents after processing) Important: The Embassy assumes no liability for any loss of documents once they have been handed over to the German Post Office / courier service.
9. If applying with the Embassy by mail, please PAY THE FEES VIA BANK TRANSFER. Send the EXACT amount and enclose a copy of the proof of payment (Überweisungsbeleg).

Note: Fees paid by bank transfer cannot be refunded by the Philippine Embassy.

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NOTES

1. If the Report of Marriage is filed after 12 months of the date of marriage, an Affidavit of Delayed Registration of Marriage must be accomplished.
2. For marriages conducted outside the jurisdiction of the Embassy, but the couple prefers to file the application at the Embassy: Applicant/s must comply with the requirements of the approving Philippine Foreign Service Post (FSP) (please check their respective website for the requirements). The Philippine Embassy in Berlin will only review and verify your documents and if found compliant, we will forward the said application to the appropriate FSP for their approval. Please be advised that the turnaround time for this process would take approximately 6-8 months depending on the volume of the documents being processed by said FSP. Please note that these documents are sent via Berlin-Manila-FSP then, once approved, the documents go through FSP-Manila-Berlin as we do not have the facility to send civil registry documents directly to other FSPs. Another option is to file it directly with the approving FSP for a faster turn-around time.

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Divorce is not recognized in the Philippines but when a divorce is validly obtained abroad by an alien spouse from his or her Filipino spouse, the Filipino spouse shall have the capacity to remarry under Philippine law. The divorce, however, must first be recognized in the Philippines courts. The foreign divorce decree can be judicially enforced or confirmed in the Philippines by filing the proper civil action at the Regional Trial Court in the Philippines (RTC-Phil).

Read: JUDICIAL RECOGNITION OF FOREIGN DIVORCE IN THE PHILIPPINES

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GET THE PSA AUTHENTICATED COPY OF YOUR CIVIL REGISTRY DOCUMENT ONLINE

You may request PSA-authenticated copy of the ROB, ROM, or ROD after 4 to 8 months from the date of reporting at https://www.psaserbilis.com.ph.

To complete the online transaction, you will need the transmittal details (Reference Number, Despatch Number, Despatch Date and Transmittal Date) which can be obtained from the DFA Manila’s Consular Records Division with email oca.crd-eu@dfa.gov.ph.