PASSPORT APPLICATION FOR MINORS
Personal appearance is required for passport applications. To schedule an appointment for new and simple renewal passport applications, please proceed to: https://www.passport.gov.ph.
NOTE: For those who will book a courier service to receive their passports, please note that the Embassy has no control over postal operations and delivery services. You are encouraged to use a courier service to facilitate the return of your passport as they provide a more secure way of tracking shipments and, thus, minimize instances of lost package.
NEW APPLICATIONS
- Confirmed Online Appointment – To schedule an online appointment, please click here. To see if you are qualified to avail of the walk-in policy, please click here;
- Accomplished Application Form;
- Personal Appearance of minor applicant and either parent or authorized adult companion; and
- The accompanying adult companion shall submit supporting documents depending on the case of the minor. The list can be found below.
- Philippine Statistics Authority (PSA) issued Certificate of Live Birth or a photocopy of the Report of Birth (ROB) if filed at the Philippine Embassy in Berlin (ROBs will be accepted if filed at Berlin PE only and submitted within one (1) year of filing).
- Passport or Valid Government issued of either parent, or school ID of the applicant (if available)
- Processing fee of €66.00
For infants born in Germany: The Filipino parent(s) of an infant born in Germany should file for a Report of Birth (registering the birth of a Filipino child born outside of the Philippines) in addition to applying for a Philippine passport. Please refer to the information and requirements for filing a Report of Birth here.
Supporting Documents for Minor New Applications
Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:
In case applicant is a newborn (less than 1 year old) and has No PSA Birth Certificate/Report of Birth yet
- If born in the Philippines – The minor applicant may submit a Certified True Copy (CTC) of Local Civil Registrar (LCR) Birth Certificate authenticated by the PSA.
- If born abroad – The minor applicant may submit original copy of Report of Birth or first indorsement from Consular Records Division (CRD).
In case the minor applicant’s PSA-issued Certificate of Live Birth was registered one (1) year after the event, the applicant must submit at least one (1) of the following supporting documents:
- School Records; or
- Baby book or health record or its equivalent document.
In case of marital minor applicant (with Married Parents as stated in the minor applicant’s PSA Certificate of Live Birth):
- Valid Philippine passport or other competent proof of identity of the accompanying parent and the copy of his/her spouse’s passport or other competent proof of identity;
- If the accompanying parent is an alien, the non-Filipino parent must present his or her foreign passport and a copy of the Filipino parent’s Philippine passport or other competent proof of identity; and
- If accompanied by an authorized adult companion, a Special Power of Attorney (SPA) executed by either of the minor’s parents or his/her legal guardian, as the case may be, his/her passport or other competent proof of identity, and a copy of the passport or other competent proof of identity of the minor’s parents.
In case of non-marital minor applicant (with unmarried Parents as stated in the minor applicant’s PSA Certificate of Live Birth):
- Only the mother applicant shall accompany the minor applicant in the passport application process;
- A Special Power of Attorney (SPA) executed by the mother will be required if she is not accompanying the minor applicant.The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad; and
- Passport or Valid Government issued ID of authorized adult companion
In case applicant is not accompanied by the parent/s during the application process:
- Applicant must submit a Special Power of Attorney executed by either of the minor’s parents or his/her legal guardian designating an adult companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad;
- Passport or Valid Government issued ID of authorized adult companion
- Special Power of Attorney must have a copy of parent/s valid ID and/or passport attached.
If the applicant is a non-marital minor whose mother is deceased but acknowledged by the father:
- Personal Appearance of minor applicant and biological father;
- PSA-issued Certificate of Death or Report of Death of Mother;
- PSA Birth Certificate with Acknowledgement of Paternity (must indicate the name of the father in the birth certificate);
- Passport or Valid Government issued ID of biological father and legal guardian
In the absence of father, the following may accompany the minor child in the order indicated:
- Surviving grandparent (submission of PSA Certificate of Death of Mother;
- Oldest brother or sister, over twenty-one years of age (submission of PSA Certificate of Death of Mother and PSA Certificate of Death of the Grandparent);
- The child’s actual custodian, over twenty-one years of age (submission of court order for legal guardianship)
If the applicant is a non-marital minor and mother is deceased / absent and father is unknown:
- Personal Appearance of minor applicant and court-appointed legal guardian
- PSA Birth Certificate
- Valid Passport or valid government ID* of adult guardian
- Letter of Guardianship issued by Family Court
In case none of the above can accompany the minor applicant:
- In default of parents or a judicially appointed guardian, the persons exercising substitute parental authority under Article 216 of the Family Code of the Philippines shall prevail in determining the minor applicant’s companion in passport application, unless otherwise ordered by a competent Philippine court. In case of conflicting claims for custody, a court order shall be required; and
- In cases involving Filipino minors abandoned abroad, the Consular Official of the concerned Philippine FSP may initiate the passport application with the best interest of the minor being the primary consideration.
In case Minor Applicant is an Adoptee through Foreign Adoption:
- Personal Appearance of minor applicant and adoptive parent/s;
- Amended PSA-issued Certificate of Live Birth, Report of Birth;
- Passport/s of adoptive parent/s or authorized adult companion. If the adoptive parents are foreign nationals, presentation of their valid foreign passports is acceptable; and
- Certified True Copy of Court Decree of Adoption.
RENEWAL OF E-PASSPORTS
- Confirmed Online Appointment – To schedule an online appointment, please click here. To see if you are qualified to avail of the walk-in policy, please click here;
- Accomplished Application Form;
- Personal Appearance of minor applicant and either parent or authorized adult companion; and
- The accompanying adult companion shall submit supporting documents depending on the case of the minor. The list can be found below.
- Philippine Statistics Authority (PSA) issued Certificate of Live Birth or a photocopy of the Report of Birth (ROB) if filed at the Philippine Embassy in Berlin (ROBs will be accepted if filed at Berlin PE only and submitted within one (1) year of filing).
- Passport or Valid Government issued of either parent, or school ID of the applicant (if available)
- Processing fee of €66.00
Supporting Documents for Minor Renewal Applications
Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:
In case of a Lost VALID e-Passport:
- Police Report in English (It must be filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.);
- Notarized Affidavit of Loss in English (It must be signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.)
Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case of Lost EXPIRED e-Passport:
- Police Report in English (It must be filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.);
- Notarized Affidavit of Loss in English (It must be signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.)
Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case of renewal of a frequently Lost Passport:
- Police Report in English(filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application);
- Notarized Affidavit of Loss in English (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application)
Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case applicant used a Travel Document to travel back to the Philippines:
- Original Travel Document
- Notarized Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application).
Note: Additional supporting documents may be required, as necessary to ascertain citizenship, identity and travel restrictions.
In case applicant lost the Travel Document used to travel back to the Philippines:
- Original Travel Records from Bureau of Immigration; and
- Notarized Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application).
Note: Additional supporting documents may be required, as necessary to ascertain citizenship, identity and travel restrictions.
In case passport has been mutilated or damaged:
- Notarized Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application); and
Note: On top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case of marital minor applicant (with Married Parents as stated in the minor applicant’s PSA Certificate of Live Birth):
- Valid Philippine passport or other competent proof of identity of the accompanying parent and the copy of his/her spouse’s passport or other competent proof of identity;
- If the accompanying parent is an alien, the non-Filipino parent must present his or her foreign passport and a copy of the Filipino parent’s Philippine passport or other competent proof of identity; and
- If accompanied by an authorized adult companion, a Special Power of Attorney (SPA) executed by either of the minor’s parents or his/her legal guardian, as the case may be, his/her passport or other competent proof of identity, and a copy of the passport or other competent proof of identity of the minor’s parents.
In case of non-marital minor applicant (with unmarried Parents as stated in the minor applicant’s PSA Certificate of Live Birth):
- Only the mother applicant shall accompany the minor applicant in the passport application process;
- A Special Power of Attorney (SPA) executed by the mother will be required if she is not accompanying the minor applicant.The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad; and
- Passport or Valid Government issued ID of authorized adult companion
In case applicant is not accompanied by the parent/s during the application process:
- Applicant must submit a Special Power of Attorney executed by either of the minor’s parents or his/her legal guardian designating an adult companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad;
- Passport or Valid Government issued ID of authorized adult companion
- Special Power of Attorney must have a copy of parent/s valid ID and/or passport attached.
If the applicant is a non-marital minor whose mother is deceased but acknowledged by the father:
- Personal Appearance of minor applicant and biological father;
- PSA-issued Certificate of Death or Report of Death of Mother;
- PSA Birth Certificate with Acknowledgement of Paternity (must indicate the name of the father in the birth certificate);
- Passport or Valid Government issued ID of biological father and legal guardian
In the absence of father, the following may accompany the minor child in the order indicated:
- Surviving grandparent (submission of PSA Certificate of Death of Mother;
- Oldest brother or sister, over twenty-one years of age (submission of PSA Certificate of Death of Mother and PSA Certificate of Death of the Grandparent);
- The child’s actual custodian, over twenty-one years of age (submission of court order for legal guardianship)
If the applicant is a non-marital minor and mother is deceased / absent and father is unknown:
- Personal Appearance of minor applicant and court-appointed legal guardian
- PSA Birth Certificate
- Valid Passport or valid government ID* of adult guardian
- Letter of Guardianship issued by Family Court
In case none of the above can accompany the minor applicant:
- In default of parents or a judicially appointed guardian, the persons exercising substitute parental authority under Article 216 of the Family Code of the Philippines shall prevail in determining the minor applicant’s companion in passport application, unless otherwise ordered by a competent Philippine court. In case of conflicting claims for custody, a court order shall be required; and
- In cases involving Filipino minors abandoned abroad, the Consular Official of the concerned Philippine FSP may initiate the passport application with the best interest of the minor being the primary consideration.
In case Minor Applicant is an Adoptee through Foreign Adoption:
- Personal Appearance of minor applicant and adoptive parent/s;
- Amended PSA-issued Certificate of Live Birth, Report of Birth;
- Passport/s of adoptive parent/s or authorized adult companion. If the adoptive parents are foreign nationals, presentation of their valid foreign passports is acceptable; and
- Certified True Copy of Court Decree of Adoption.