The Philippine Embassy in Berlin

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Civil Registry

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The Philippine Embassy Berlin performs civil registry services. Births, marriages, and deaths of Filipino citizens abroad must be reported and duly registered. We register births, marriages celebrated in, and deaths of Filipino citizens in Germany.

What is civil registration?

It is a continuous, permanent and compulsory recording of vital events occurring in the life of an individual such as birth, marriage, and death, as well as court decrees, and legal instruments affecting his civil status in appropriate registers as mandated by Act No. 3753, the Civil Registry Law.

What are the uses of Civil Registry Documents?

Basically, there are two uses:

  • These establish the occurrence of birth, death, or marriage and therefore provide prima facie evidence of facts surrounding these events. Birth records present many facts about an individual such as the person’s name, date and place of birth, parents, religion, and citizenship, among others. The marriage certificate establishes a change in civil status and the legal spouse while the death certificate records the passing away of an individual. These records are important in legal and personal transactions, applying for jobs, obtaining passports for travel, entrance to school, claiming insurance benefits, and others.
  • These records provide data on the number of births, deaths, marriages, fetal deaths, adoptions, and the like, which in turn are essential in development planning.

***Important: All Entries must be typewritten or printed legibly in black ink.***


Report of Birth

Report of Birth (PDF)

List of Requirements (PDF)

Affidavit of Delayed Registration of Birth (PDF)

Affidavit of Admission of Paternity (PDF)

Affidavit to Use the Surname of the Father (PDF)

Sworn_Attestation (PDF)

Joint Affidavit of Legitimation (PDF)


Report of Marriage

Report of Marriage (PDF)

List of Requirements (PDF)

Affidavit of Delayed Registration of Marriage (PDF)


Report of Death

Report of Death (PDF)

Report of  Fetal Death (PDF)

List of Requirements (PDF)

Affidavit of Delayed Registration of Death (.doc)


Further Civil Registry Documents

LCCM – Legal Capacity to Contract Marriage (Ehefähigkeitszeugnis)

Requirements for Marriage to be Solemnized at the Philippine Embassy

Requirements for Foreign National to Marry a Filipina in the Philippines

Judicial Confirmation for Foreign Divorce Decrees

Requirements for a Mortuary Certificate (Shipment of Human Remains/Urn)


IMPORTANT:

All documents in German must be accompanied by an official English translation.

International versions of German civil registry documents with built-in English translation are preferred.

Original documents coming from the Philippines should be issued by the National Statistics Office (NSO) and authenticated by the Department of Foreign Affairs (DFA) in Manila.

Every application must include a Self-addressed return envelope with €4,05 postage stamps for registered mail Einschreiben (to mail back the Report of Birth after processing

If applying with the Embassy by mail, please pay the fees by bank transfer. Send the EXACT amount and enclose a copy of the proof of payment (Überweisungsbeleg). If applying with the Honorary Consular Posts, please use their own bank details.

NOTE: Fees paid by bank transfer cannot be refunded by the Philippine Embassy in Berlin.


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Bank Details of the Philippine Embassy in Berlin

(Use this account for transactions done in Berlin only)

Name: Philippinische Botschaft

IBAN: DE 83 380 700 590 1950229 00

BIC: DEUT DE DK380

 

Please be advised that the Embassy follows the “NO REFUND POLICY “ on fees paid by applicants for actual services rendered by the Embassy. “Actual services rendered” include, but are not limited to, services rendered from receipt of documents for review by the Consular Officer or, in case of payment, from the time of its receipt, and not merely restricted to the issuance of document. Fees for unserviced applications/applications no longer pursued are non-refundable.

CONNECT WITH US

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CONTACT US

Luisenstrasse 16, 10117 Berlin
Phone: +49 (0) 30 864 95 00

Emergencies: +49 (0) 173 521 57 03
(Please help us keep the line free for those with real emergencies. Do not call this number for regular inquiries.)

Opening Hours
(Consular Section):
Mon – Wed – Fri 10:00H – 15:00H
(Except on Philippine and German holidays)
E-mail: consular@philippine-embassy.de

 

Philippine Overseas Labor Office (POLO)
Tel. No. +49 (0) 30 864 95 0 301
Mobile number (WhatsApp/Viber):
+49 152 3765 7614; +49 176 6151 2953
Email: polo_germany@dole.gov.ph

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