PPP

General Information

Planning to Use Your Current Passport?

Airlines and immigration authorities require at least 6 months’ validity on a passport to be allowed entry into a country.

The Embassy of the Philippines in Berlin recommends that:

1. You apply for a new passport about 9 months before your passport’s expiration date.
2. You do not purchase outbound travel tickets until your new passport is in your possession.

Passport Application

Personal appearance is required for ALL applicants and all types of passport applications (new or renewal).

Please bring all the requirements for passport application. Applications with incomplete documents will not be accepted.

Only applicants with approved appointments may proceed to the Philippine Embassy in Berlin. Passport appointments are entertained at the Philippine Embassy from 09:00H to 14:00H, Monday through Friday, except on  holidays.  Please be sure to check Philippine or German holidays in our webpage or Facebook weeks before when scheduling your visit to the Embassy.  To schedule an appointment please proceed to: http://philippine-embassy.de/consular-appointment/

In case of lost passport, please report the loss immediately to the Philippine Embassy in Berlin. Please send us an email at passport.berlinpe@gmail.com

Original Philippine Statistics Authority (PSA) documents and affidavits are for submission during passport application. If you wish to have a copy for your records, please have the document photocopied before submitting these for passport application. If you wish to have an original PSA document on your possession, kindly secure an extra copy from the Philippine Statistics Authority. For information on how to secure a PSA civil registry document, please check their website at  https://psa.gov.ph/content/e-census.

Your new passport may be available in four (4) to six (6) weeks from the date the passport fee has been paid. Even then, the Embassy is not liable if a new passport’s availability is delayed due to unforeseen circumstances.

Passport release can either be in person or by mail/courier. For applicants who wish to have their new passport delivered, kindly submit a pre-paid envelope, preferably from a private courier service (e.g. UPS Standard, DHL Expresseasy).

NOTE: There have been cases of passports getting lost in the regular postal system. The Embassy assumes no liability for any loss of documents once they have been handed over to the German Post Office / courier service.

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Requirements for Renewal of soon-to-expire passports (Adult Applicants)

Simple renewal of passports / No change in name

• Personal Appearance
• Confirmed Appointment (to set an appointment please go to http://philippine-embassy.de/consular-appointment/)
• Print-out of the passport application form (received along with the email confirmation of your appointment)
• Present current passport and photocopy of passport information page
• Present German residency permit (Aufenthaltstitel) or Schengen visa and photocopy of the permit/visa
• Passport fee € 66.00 payable only in cash
• Passport release can either be in person or by mail/courier. For applicants who wish to have their new passport delivered, kindly submit a pre-paid envelope, preferably from a private courier service (e.g. UPS Standard, DHL Expresseasy). 

Renewal with change of surname (due to marriage)

• Follow requirements for simple renewal of passports
• Present the following additional requirements:
  • Original Report of Marriage printed on security paper issued by the Philippine Statistics Authority (PSA; formerly NSO), if the marriage was done in the Philippines.
  • If done abroad, Report of Marriage (ROM) issued by the Philippine Embassy in Berlin or PSA issued ROM if the Report of Marriage was filed in other Philippine Foreign Service Posts.
  • If no ROM can be produced, the applicant must first secure this from the PSA and have it authenticated with the DFA before the change of surname can be done.
  • For those who had married in Germany and wish to file their ROM with the Philippine Embassy, please see the Civil Registry page of this website.
  • For those who married in countries other than Germany, please review the procedures for applying for the ROM at the Philippine Embassy or Consulate with jurisdiction over the place where the marriage took place. You may send an email inquiry to the Philippine Embassy in Berlin in case you have further questions or are in need of further assistance.

Additional requirements for passport renewal with change of surname due to divorce, widowhood or adoption:

• For Women Who Were Divorced from Their Foreign Husbands -please see requirements at the Special Cases section of this website.
• For Women Whose Marriage Was Annulled by Court:
  • Annotated marriage certificate printed on security paper issued by the Philippines Statistics Authority (PSA); and
  • Birth-certificate printed on security paper issued by the Philippines Statistics Authority (PSA)
• For Widows
  • Death certificate of deceased spouse. If the husband died in the Philippines, the death certificate must be printed on security paper issued by the Philippines Statistics Authority (PSA)
  • Birth-certificate printed on security paper issued by the Philippines Statistics Authority (PSA)

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Requirements for Renewal of Expired Passports

If your expired passport is an ePassport, then you may follow the procedure for Simple Renewal of Passports.

If your passport is either Brown/Green (Non-Machine Readable Ready)  or a Maroon (Machine-Readable Ready) Passport, then you have to follow the procedures for Applying for a Passport for the First Time/New Application.

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Requirements for Renewal of Lost Passports or Damaged/Mutilated Passports

All lost and/or damaged/mutilated passports (regardless whether an ePassport, green, brown or machine-readable passport) are treated as new applications in terms of documentary requirements. As such, applicants must comply with all the documents required for a new passport application. In addition, the following documents must also be included:

In case of a Lost and still VALID ePassport: 

• Police report with English translation done by a certified licensed translation office. Please note the Embassy cannot translate the police report for you.
• Affidavit of Loss in English

• If possible, please provide the Passport Number / Date and Place of Issue of the lost passport and/or a photocopy of the bio-page of the lost passport.

In case of a Lost but EXPIRED Passport:

• Affidavit of Loss in English

In case a passport has been mutilated and/or damaged:

• Affidavit of Explanation
• Applicant must surrender mutilated/damaged passport

Lost Passport fee €192.50 in cash (€165.00 for the lost/valid passport + €27.50 for the Affidavit of Loss).

Note: An additional 15-day clearing period is required for all applications for renewal of lost passport.

Fee for renewal of a mutilated/damaged passport is €66.00 + € 27.50  for the Affidavit of Loss.

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Requirements for Passport Application (Minors)

For infants born in Germany – The Filipino parent(s) of an infant born in Germany should file for a Report of Birth (registering the birth of a Filipino child born outside of the Philippines) in addition to applying for a Philippine passport. Please see the Civil Registry portion of this website.

All minor passport applicants (new or renewal), must submit the following documents:

• Confirmed Appointment (to set an appointment please go to http://philippine-embassy.de/consular-appointment/)
• Print-out of the passport application form (received along with the email confirmation of your appointment)
• Personal Appearance of minor applicant and either parent or authorized adult companion
• Birth Certificate printed on Security Paper issued by the Philippine Statistics Authority or Original and a photocopy of the Report of Birth if filed at the Philippine Embassy in Berlin (for Report of Births filed within one year from date of birth).
• Passport or Valid Government issued of either parent (please see the List of Acceptable IDs for New Passport Application) and a photocopy
• School ID of the applicant (if available) and photocopy
• Processing fee of €66.00

 Supporting Documents

In addition to the core requirements, the following SUPPORTING DOCUMENTS will be further required in the following cases:

•  In case applicant is not accompanied by the parent/s during the application process
  • Applicant must submit a Special Power of Attorney (SPA) executed by the parent/s designating the minor’s companion to assist in the application process. If not executed by the parents at the Embassy, the parents’ SPA must be brought to a NOTAR and authenticated by the Landgericht.
  • Passport or Valid Government issued ID of authorized adult companion (click here for the List of Acceptable IDs for Passport Application) and photocopy
• In case applicant is an illegitimate child in custody of the Mother
  • Personal Appearance of minor applicant and mother or authorized adult companion
  • PSA Birth Certificate
  • Passport or Valid Government issued ID of mother or authorized Adult Companion (click here for the List of Acceptable IDs for Passport Application)
  •  If applicant is not accompanied by mother during the application process, applicant must submit a Special Power of Attorney executed by the mother designating the minor’s companion to assist in the application process. If not executed by the mother at the Embassy, the parents’ SPA must be brought to a NOTAR and authenticated by the Landgericht.
• If the applicant is an Illegitimate child and mother is deceased / absent and father is unknown
  • Personal Appearance of minor applicant and adult guardian
  • PSA Birth Certificate
  • Valid Passport or valid government ID of adult guardian and photocopy
  • Affidavit of Guardianship
• If the minor applicant is undergoing or has undergone the process of domestic adoption
  • Personal Appearance of minor applicant and adoptive parent/s
  • PSA Birth Certificate
  • Valid passport or valid government issued ID* of adoptive parent/s (click here for the List of Acceptable IDs for Passport Application) and photocopy
  • Court Decree of Adoption
  • If applicant is not accompanied by adoptive parent/s during the application process, applicant must submit a Special Power of Attorney executed by the adoptive parent/s designating the minor’s companion to assist in the application process. If not executed by the parents at the Embassy, the adoptive parents’ SPA must be brought to a NOTAR and authenticated by the Landgericht.

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Requirements for Applying for E-passports for the First Time/ New Application (Adults)

• Personal Appearance
• Confirmed Appointment (to set an appointment please go to http://philippine-embassy.de/consular-appointment/)
• Print-out of the passport application form (received along with the email confirmation of your appointment)
• Original copy of Philippine Statistics Authority (PSA) Authenticated Birth Certificate on Security Paper
• Processing fee of €66.00
• Passport release can either be in person or by mail/courier. For applicants who wish to have their new passport delivered, kindly submit a pre-paid envelope, preferably from a private courier service (e.g. UPS Standard, DHL Expresseasy).

Married Females (who are using their spouse’s last name) must also submit Original copy of PSA Authenticated Marriage Contract on Security Paper or Report of Marriage

• Any of the following Valid IDs with one (1) Photocopy:
  • Social Security System (SSS)/ Government Service Insurance System (GSIS)/ Unified Multi-Purpose Identification (UMID)Card
  • Land Transportation Office (LTO) Driver’s License
  • Professional Regulatory Commission (PRC) ID
  • Overseas Workers Welfare Administration (OWWA) / Integrated Department of Labor and Employment (iDOLE) card
  • Commission on Elections (COMELEC) Voter’s ID or Voter’s Registration Record from COMELEC Head or Regional Office
  • Philippine National Police (PNP) Firearms License
  • Senior Citizen ID
  • Persons with Disabilities (PWD) ID
  • School ID (for students)

Important Reminder: The Department may require additional supporting documents as may be necessary.

Supporting Documents

In addition to the core requirements, the following supporting documents will be further required in the following cases:

• In case of Late Registered Birth Certificate:
  • If Birth Certificate was registered at least ten (10) years ago, application will be treated as a regular application, and no additional supporting documents will be required
  • If Birth Certificate was registered less than ten (10) years ago, applicant must submit IDs that pre-date the late registration
  • If applicant has no ID’s that pre-date the late registered Birth certificate, applicant must produce current IDs and National Bureau of Investigation (NBI) Clearance
• In case applicant has NO Birth Certificate or Report of Birth:
  • If applicant is born AFTER 1950 – applicant must first file for late registration with Local Civil Registrar or Consular Office with jurisdiction over the place where applicant was born. Applicant will then submit the original copy of the PSA authenticated late registered Birth Certificate with the requisite supporting documents and IDs that pre-date the late registration
  • If applicant is born ON OR BEFORE 1950 – applicant must submit original copies of PSA Authenticated Certificate of No Birth Record and Affidavit of Two Disinterested Persons attesting to the identity of the applicant.
• If an Applicant’s marriage has been dissolved and wants to revert to her maiden surname:
  • Applicant must submit original copy of the annotated PSA Marriage Certificate (MC) or Report of Marriage (ROM) stating that the marriage has been dissolved; OR
  • Alternatively, if annotated MC or ROM from PSA is not yet available, applicant must submit a Certified True Copy of the Court Order dissolving the marriage and a certificate of Finality from the court.
• If applicant has lacking data in Birth Certificate or Report of Birth
  • Applicant must submit proof of filing of supplemental report or correction from the Local Civil Registrar (LCR)
• If applicant has discrepancy in data in Birth Certificate / Report of Birth and other documents¹
  • ¹If the discrepant data is in the BC, the applicant must submit annotated birth certificate authenticated by PSA reflecting the corrected entry. If the discrepant data is in the other documents, the BC will be followed.
  • Discrepancy in first name – Applicant must submit a copy of the petition and supporting documents for correction of first name filed with LCR or consulate
  • Discrepancy in other data – Applicant must submit annotated birth certificate authenticated by PSA reflecting the corrected entry
• If applicant is a Dual Citizen
  • Original PSA authenticated Birth Certificate/Report of Birth and Original Identification Certificate issued by the Philippine Foreign Service Post (FSP) or the Bureau of Immigration (BI) and a photocopy
  • Government issued IDs (Philippine or from country of second citizenship)
• If applicant is a Naturalized Filipino Citizen
  • Identification Certificate of Naturalization from BI
• If applicant obtained Filipino citizenship by Election
  • Affidavit of Election of Philippine Citizenship
  • Identification Certificate of Election from BI
• If applicant has been granted citizenship by Act of Legislation
  • Certified true copy of the law granting citizenship
  • Foreign Birth Certificate authenticated by Philippine FSP

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Applying for a Travel Document

A travel document may be issued for Filipinos who have lost their passports to allow them to return to the Philippines. A travel document is only valid for 30 days upon issuance.

Filipinos who are in Germany for tourism or short-term study and have lost their passport will be issued a Travel Document to allow them to travel immediately to the Philippines.

A Filipino who lost his passport in Germany and resides in a third country has no alternative but to use a Travel Document for direct, one-way travel to the Philippines. This travel document cannot be used to travel to another country.

Requirements:

• Duly-accomplished travel document application form
• Four (4) photos with white background (standard European passport-size photos)
• Copy of applicant’s airline reservation/booking (please ensure that your flight itinerary does not have a layover in any Schengen/EU-member country)
• Present old/lost Philippine passport, or the photocopy of passport information page
• In case of a lost passport: Submit Affidavit of Loss, Police Report, and photocopy of birth certificate and/or marriage contract (in the case of married women)