NEW and RENEWAL (Adults)

Personal appearance is required for passport applications. To schedule an appointment for new and simple renewal passport applications, please proceed to: https://www.passport.gov.ph.

Read the guidelines on booking an appointment here: Passport Application

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NEW APPLICATION

For adults applying for passports for the first time 

1. Personal appearance at the Embassy
2. Duly accomplished passport application form sent with the email confirmation of your appointment
3. Birth Certificate printed on Security Paper issued by the Philippine Statistics Authority and one (1) photocopy, or Original and a photocopy of the Report of Birth if filed at the Philippine Embassy in Berlin, Philippine Consulate General in Frankfurt, or the Philippine Honorary Consulates in Germany
4. Married women who are using their spouse’s surname must also submit their Original PSA Authenticated Marriage Contract on Security Paper, and one (1) photocopy, or Report of Marriage, and one (1) photocopy
5. Any of the following Valid IDs with one (1) Photocopy:
   • Social Security System (SSS)/ Government Service Insurance System (GSIS)/ Unified Multi-Purpose Identification (UMID)Card
   • Land Transportation Office (LTO) Driver’s License
   • Professional Regulatory Commission (PRC) ID
   • Overseas Workers Welfare Administration (OWWA) / Integrated Department of Labor and Employment (iDOLE) card
   • Commission on Elections (COMELEC) Voter’s ID or Voter’s Registration Record from COMELEC Head or Regional Office
   • Philippine National Police (PNP) Firearms License
   • Senior Citizen ID
   • Persons with Disabilities (PWD) ID
   • School ID (for students)
   • Foreign passport (for dual citizens)
6. Processing fee of EUR66.00
7. Passport release can either be in person or by mail/courier. For applicants who wish to receive their new passport by mail, you may choose to submit either of the following:
   • A self-addressed return envelope with EUR4,25 in stamps for registered mail within Germany, or,
   • A private courier service (e.g. DHL or UPS).

Important: The Embassy may require applicants to provide additional supporting documents at their discretion.

Supporting Documents

In addition to the core requirements, the following supporting documents will be further required in the following cases:

• In case of Late Registered Birth Certificate:
  • If Birth Certificate was registered at least ten (10) years ago, application will be treated as a regular application, and no additional supporting documents will be required.
  • If Birth Certificate was registered less than ten (10) years ago, applicant must submit IDs that pre-date the late registration.
  • If applicant has no IDs that pre-date the late registered Birth certificate, applicant must produce current IDs and National Bureau of Investigation (NBI) Clearance.
• If an Applicant’s marriage has been dissolved and wants to revert to her maiden surname:
  • Applicant must submit original copy of the authenticated annotated PSA Marriage Certificate (MC) or Report of Marriage (ROM) stating that the marriage has been dissolved
• If applicant has lacking data in Birth Certificate or Report of Birth
  • Applicant must submit proof of filing of supplemental report or correction from the Local Civil Registrar (LCR)
• If applicant has discrepancy in data in Birth Certificate / Report of Birth and other documents
  • If the discrepancy is in the PSA Birth Certificate, the applicant must submit the annotated birth certificate issued by PSA and authenticated by the Department of Foreign Affairs reflecting the corrected entry. If the discrepant data is in the other documents, the PSA Birth Certificate will be followed.
  • Discrepancy in first name – Applicant must submit the annotated birth certificate issued by PSA and authenticated by the Department of Foreign Affairs reflecting the corrected entry.
  • Discrepancy in other data – Applicant must submit the annotated birth certificate authenticated by PSA reflecting the corrected entry
• If applicant is a Dual Citizen by Birth
  • Foreign Passport or other Foreign Government-issued ID and one (1) photocopy
• If applicant is a Dual Citizen by Re-Acquisition
  • Original PSA authenticated Birth Certificate/Report of Birth and Original Identification Certificate/Order of Approval issued by the Philippine Foreign Service Post (FSP) or the Bureau of Immigration (BI), and photocopies
  • Foreign Passport or other Foreign Government-issued ID and one (1) photocopy
• If applicant is a Naturalized Filipino Citizen
  • Identification Certificate of Naturalization from the Bureau of Immigration (BI) and one (1) photocopy
• If applicant obtained Filipino citizenship by Election
  • Affidavit of Election of Philippine Citizenship and one (1) photocopy
  • Identification Certificate of Election from the Bureau of Immigration (BI) and one (1) photocopy
• If applicant has been granted citizenship by Act of Legislation
  • Certified true copy of the law granting citizenship
  • Foreign Birth Certificate authenticated by Philippine FSP

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RENEWAL OF VALID (SOON-TO-EXPIRE) PASSPORTS

Simple Renewal (No Change in Name)

1. Personal appearance at the Embassy
2. Printout of the accomplished passport application form sent with the email confirmation of your appointment
3. Current e-Passport and photocopy of passport data page
4. Present German residency permit (Aufenthaltstitel) or Schengen visa and photocopy of the permit/visa
5. Passport fee EUR66,00 payable only in cash
6. Passport release can either be in person or by mail/courier. For applicants who wish to receive their new passport by mail, you may choose to submit either of the following:
   • A self-addressed return envelope with EUR4,25 in stamps for registered mail within Germany or EUR6.20 within the EU, or
   • A private courier service (e.g. DHL or UPS).

NOTE: The Embassy has no control over postal operations and delivery services. You are encouraged to use a courier service to facilitate the return of your passport as they provide a more secure way of tracking shipments and, thus, minimize instances of lost package.

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Renewal with Change of Surname Due to Marriage

1. Personal appearance at the Embassy
2. Printout of the duly accomplished passport application form sent with the email confirmation of your appointment
3. Current e-Passport and photocopy of passport data page
4. Present German residency permit (Aufenthaltstitel) or Schengen visa and photocopy of the permit/visa
5. Original PSA Marriage Certificate or PSA Report of Marriage:
   • If the marriage was held in the Philippines: Original Marriage Certificate printed on security paper issued by the Philippine Statistics Authority (PSA; formerly NSO), and one (1) photocopy.
   • If the marriage was held outside the Philippines: Original Report of Marriage (ROM) issued by the Philippine Embassy in Berlin, the Philippine Consulate General in Frankfurt, or the Philippine Honorary Consulates in Germany, or PSA-issued ROM if the Report of Marriage was filed in other Philippine Foreign Service Posts; and one (1) photocopy.
     • For those who were married in Germany and need to file their ROM with the Philippine Embassy, please see the refer to the complete list of requirements.
6. Passport fee EUR66,00 payable only in cash.
7. Passport release can either be in person or by mail/courier. For applicants who wish to receive their new passport by mail, you may choose to submit either of the following:
   • A self-addressed return envelope with EUR4,25 in stamps for registered mail within Germany or EUR6.20 within the EU, or,
   • A private courier service (e.g. DHL or UPS).

NOTE: The Embassy has no control over postal operations and delivery services. You are encouraged to use a courier service to facilitate the return of your passport as they provide a more secure way of tracking shipments and, thus, minimize instances of lost package.

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Renewal with Change of Surname Due to Divorce, Widowhood or Adoption

1. Personal appearance at the Embassy
2. Printout of the duly accomplished passport application form sent with the email confirmation of your appointment
3. Current e-Passport and photocopy of passport data page
4. Present German residency permit (Aufenthaltstitel) or Schengen visa and photocopy of the permit/visa
5. For Women Who Were Divorced from Their Foreign Husbands, please see requirements for Judicial Confirmation of Foreign Divorce Decrees.
6. For Women Whose Marriage Was Annulled by Court
   • Annotated marriage certificate or Report of Marriage printed on security paper issued by the Philippines Statistics Authority (PSA) and one (1) photocopy
   • Birth-certificate printed on security paper issued by the Philippines Statistics Authority (PSA) and one (1) photocopy
7. For Widows, submit Death certificate of deceased spouse and one (1) photocopy of the following:
   • If the Filipino husband died in Germany, an original Report of Death (ROD).
   • If the Filipino husband died in a country other than Germany, a PSA issued ROD must be presented.
   • If the foreign husband died in Germany, then a Auszug aus der Sterbeeintrag/Death Registry Certificate (Formula C) authenticated by the relevant Landgericht or Regierungspräsidium must be presented.
   • If the husband died in the Philippines, the death certificate must be printed on security paper issued by the Philippines Statistics Authority (PSA).
     b) Birth-certificate printed on security paper issued by the Philippines Statistics Authority (PSA) and one (1) photocopy
8. Passport fee EUR66,00 payable only in cash
9. Passport release can either be in person or by mail/courier. For applicants who wish to receive their new passport by mail, you may choose to submit either of the following:
   • A self-addressed return envelope with EUR4,25 in stamps for registered mail within Germany or EUR6.20 within the EU, or,
   • A private courier service (e.g. DHL or UPS).

NOTE: The Embassy has no control over postal operations and delivery services. You are encouraged to use a courier service to facilitate the return of your passport as they provide a more secure way of tracking shipments and, thus, minimize instances of lost package.

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RENEWAL OF EXPIRED PASSPORTS

If your expired passport is an ePassport, you may follow the procedure for Simple Renewal of Passports.

If your passport is either Brown/Green (Non-Machine Readable Ready), please follow the procedures for Applying for a Passport for the First Time/New Application.

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RENEWAL OF LOST PASSPORTS OR DAMAGED/MUTILATED PASSPORTS

1. Personal appearance at the Embassy
2. Printout of the duly accomplished passport application form sent with the email confirmation of your appointment
3. Photocopy of the passport data page
4. If a photocopy of the data page of the lost or damaged/mutilated passport is not available, please present your original PSA Birth Certificate and one (1) photocopy. Married women using their husband’s surname should also present their original PSA Marriage Certificate and one (1) photocopy.
5. Present German residency permit (Aufenthaltstitel) or Schengen visa and photocopy of the permit/visa, AND old cancelled passport or any valid Government-issued ID and photocopies of the same
6. In case of a Lost and still VALID ePassport: 
   • Police report with English translation done by a certified licensed translation office. Please note the Consulate cannot translate the police report for you.
   • Affidavit of Loss (this can be executed at the Embassy)
   • Lost Passport fee EUR 203,50 in cash (EUR165,00 for the lost/valid passport + EUR38,50 for the Affidavit of Loss).
7. In case of a Lost but EXPIRED Passport:
   • Affidavit of Loss (this can be executed at the Embassy)
   • Lost Passport fee EUR 203,50 in cash (EUR165,00 for the lost/valid passport + EUR38,50 for the Affidavit of Loss).
8. In case a passport has been mutilated and/or damaged:
   • Affidavit of Explanation (this can be executed at the Embassy)
   • Fee for renewal of a mutilated/damaged passport is EUR66,00 + EUR38,50 for the Affidavit of Explanation
   • Surrender the mutilated/damaged passport
9. Passport release can either be in person or by mail/courier. For applicants who wish to receive their new passport by mail, you may choose to submit either of the following:
   • A self-addressed return envelope with EUR4,25 in stamps for registered mail within Germany or EUR6,20 within the EU, or
   • A private courier service (e.g. DHL or UPS).

NOTE: The Embassy has no control over postal operations and delivery services. You are encouraged to use a courier service to facilitate the return of your passport as they provide a more secure way of tracking shipments and, thus, minimize instances of lost package.

AN ADDITIONAL 15-DAY CLEARING PERIOD IS REQUIRED FOR ALL APPLICATIONS FOR THE RENEWAL OF A LOST VALID PASSPORT.