ANNUAL PROCUREMENT PLAN
PROCUREMENT MONITORING REPORT
REQUEST FOR QUOTATION (RFQ)
| DATE | PROJECT NAME | APPROVED BUDGET CONTRACT | DEADLINE FOR SUBMISSION | NOTICE OF AWARD/ NOTICE TO PROCEED
DATE-PROVIDER- CONTRACT PRICE |
| 03 August 2026 | Procurement of Motor Vehicle Insurance Services for Official Embassy Passenger Van, 12-Month Coverage | EUR 2,500.00 | 06 August 2026 | tbc |
| Extension of hours of SicherheitNord security detail for Berlin PE cultural diplomacy event, 31 July 2026 | EUR 207.06 | 30 July 2026
SicherheitNord EUR 207.06 |
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| Lease of one (1) additional photocopying/ printing equipment/ machine for 2nd Floor offices, exclusive of taxes and other lawful charges | EUR 1,991.20 | 21 July 2026
Ricoh Deutschland GmbH EUR 1,991.20 |
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| 21 July 2026 | Procurement of decorative artifical bougainvillea trees | PHP 36,736.00 | 22 July 2026 | 22 July 2026
One 7 CO. LTD OPC (Feel Real) PHP 36,736.00 |
| 20 July 2026 | Technical Services (standard fine tuning, minor regulation) for a Förster Concert Grand Piano | EUR 300.00 | 23 July 2026 | tbc |
| 07 July 2026 | Hotel accommodations on 10-11 July 2026 (2 nights) in Hamburg, Germany for two (2) moderators Wilma “Ate Wamz” Gaspili, and Kathleen Felise Tantuico, in connection with cultural diplomacy event “Towards Filipino Identity: Living Tradition + Cultural Heritage Protection” | EUR 300.00 | 09 July 2026 | 09 July 2026
Moxy Hamburg City EUR 275.32 |
| 06 July 2026 | Hotel accommodations on 13-17 July 2026 (4 nights) in Berlin, Germany in support of the artistic practice and facilitation of workshops in Berlin of PH artist, Ms. Anna Karina Jardin, under the Embassy’s cultural diplomacy events | EUR 420.00 | 10 July 2026 | 10 July 2026
Numa Hotel EUR 389.29 |
| Services for electrical works and installation at the Official Residence in Berlin of lighting fixtures from the Philippines | EUR 969.85 | 02 July 2026
Schneider & Partner Netzkontor EUR 969.85 |
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| 01 July 2026 | Lease of Venue in Hamburg for cultural diplomacy event entitled, “Towards Filipino Identity: Living Tradition + Cultural Heritage Protection”, 11 July 2026 | EUR 1,420.00 | 07 July 2026 | 02 July 2026
Mindroom Collective EUR 1,416.10 |
| 30 June 2026 | Procurement of various supplies | EUR 325.00 | 03 July 2026 | 03 July 2026
Various suppliers |
| 29 June 2026 | Procurement of various supplies | EUR 1,473.00 | 15 July 2026 | 15 July 2026
Various suppliers EUR 1,461.72 |
| 26 June 2026 | Annual subscription to online graphic design platform Canva | EUR 107.88 | 26 June 2026
Canva EUR 107.88 |
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| 24 June 2026 | Hotel accommodations on 04-05 July 2026 in Bonn, Germany for the official guest of the Embassy, Ms. Anna Karina Jardin, in connection with the Batang German-Pinoy: Heritage Day for Kids (UPLIFT Series) | EUR 150.00 | 30 June 2026 | 30 June 2026
V-Hotel EUR 131.90 |
| Various publications for cultural diplomacy events specifically curated for Philippine-German children | PHP 42,754.00 | 26 June 2026
Adarna House PHP 42,754.00 |
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| 24 June 2026 | Hotel accommodations on 01-04 July 2026 (3 nights) in Berlin, Germany in support of the artistic practice and facilitation of workshops in Berlin of PH artist, Ms. Anna Karina Jardin, under the Embassy’s cultural diplomacy events incl. UPLIFT series – Batang German-Pinoy: Heritage Day for Kids | EUR 610.00 | 30 June 2026 | 30 June 2026
Adina Hotel EUR 599.04 |
| Onsite support on the internet connection for TELENOT and Sentro Rizal WiFi connection technical assessment | EUR 476.00 | 23 June 2026
GATE Communications EUR 476.00 |
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| Replacement of the defective cable remote of the air conditioning unit located at the 5th Floor Secretariat Room | EUR 1,692.38 | 19 June 2026
Schwiete GmbH & Co. EUR 1,692.38 |
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| Technical assessment of the Chancery’s Heating, Ventilation, and Air-Conditioning (HVAC) / air-conditioning systems specifically servicing the basement, 5th Floor, and 6th Floor | EUR 1,309.76 | 19 June 2026
Schwiete GmbH & Co. EUR 1,309.76 |
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| Film screening fee of PH film, “Firefly”, cultural diplomacy project in Hamburg on 27 June 2026 to commemorate the 128th Anniversary of the Proclamation of Philippine Independence | USD 300.00 | 19 June 2026
GMA Network Inc. USD 300.00 |
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| 11 June 2026 | Lease of Venue in Bremerhaven for Seafarers Day, 25 June 2026 | EUR 650.00 | 19 June 2026 | 22 June 2026
Deutsche Seemannsmission Hannover e.V. EUR 641.00 |
| 10 June 2026 | Procurement of Printing Services for Collaterals for Economic Diplomacy Event, 22-23 June 2026 | EUR 200.00 | 15 June 2026 | 15 June 2026
OnlinePrinters EUR 64.15 |
| 05 June 2026 | Procurement & Installation of Ten (10) All-in-One PCs with Software Suite (Office, Trend Micro, Nitro Pro) | EUR 27,000.00 | 15 June 2026 | tbc |
| 05 June 2026 | Procurement of roundtrip Berlin-Manila airline ticket for the official travel of Ambassador Maria Teresa T. Almojuela, 13-19 June 2026 | EUR 1,950.00 | 08 June 2026 | 08 June 2026
Qatar Airways EUR 1,946.53 |
| 05 June 2026 | Procurement of various supplies | EUR 1,600.00 | 10 June 2026 | 10 June 2026
Boettcher EUR 1,543.39 |
| 04 June 2026 | Printing of Embassy official letterhead | EUR 100.00 | 08 June 2026 | 25 June 2026
OnlinePrinters EUR 35.99 |
| Services for electrical works and installation of lighting fixtures at the Chancery | EUR 346.87 | 03 June 2026
R. Kahne EUR 346.87 |
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| 22 May 2026 | Lease of Venue for Economic Diplomacy event, 22 June 2026 | EUR 750.00 | 29 May 2026 | 11 June 2026
Brasserie Quarré Hotel Adlon Kempinski Berlin EUR 750.00 |
| 29 May 2026 | Lease of Venue in Hamburg for film screening, reception and community gathering as part of the Commemoration of the 128th Anniversary of the Proclamation of PH Independence | EUR 5,250.00 | 17 June 2026 | 19 June 2026
Tagungshaus Katholische Akademie Hamburg EUR 3,744.00 |
| 25 May 2026 | Procurement of Various Supplies (PID128) | EUR 1,410.00 | 28 May 2026 | 28 May 2026
Various Suppliers EUR 1,368.50 |
| 22 May 2026 | Procurement of Various Supplies | EUR 400.00 | 26 May 2026 | 26 May 2026
Various Suppliers EUR 304.06 |
| Multi-point critical servicing of the Toyota service vehicle | EUR 176.66 | 26 May 2026
M.C.F. Motor Company EUR 176.66 |
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| 20 May 2026 | Event liability and technical equipment insurance for official event “Archipelago Alive” on 21 May 2026 at Zentral- und Landesbibliothek Berlin (ZLB), Berlin | EUR 230.00 | 20 May 2026 | 20 May 2026
Hiscox Event Insurance Underwriting EUR 226.10 |
| 18 May 2026 | Procurement of roundtrip Berlin-Geneva airline ticket for the official travel of Ambassador Maria Teresa T. Almojuela, 01-02 June 2026 | EUR 680.00 | 20 May 2026 | 22 May 2026
SWISS/ EasyJet EUR 675.64 |
| 15 May 2026 | Procurement of various supplies | EUR 350.00 | 18 May 2026 | 18 May 2026
Metro AG EUR 343.51 |
| 11 May 2026 | Maintenance of Berlin PE’s Heating, Ventilation and Sanitation Systems for CY 2026 | EUR 6,750.00 | 15 May 2026 | 18 May 2026
Schwiete GmbH & Co KG EUR 6,731.50 |
| Towing services for the Embassy’s deregistered Mercedes Benz official car | EUR 249.90 | 15 May 2026
Jens Eichler Sicherheitsdienste EUR 249.90 |
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| Change to summer tires of the Embassy service vehicle BMW | EUR 193.99 | 15 May 2026
BMW AG Niederlassung Berlin EUR 193.99 |
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| Maintenance of Berlin PE’s fire extinguishers | EUR 1,039.11 | 15 May 2026
Jockel Brandschutz EUR 1,039.11 |
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| Change to summer tires of the Embassy service vehicle Mercedes Benz | EUR 179.00 | 30 April 2026
Mercedes Benz EUR 179.00 |
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| 24 April 2026 | Printing Services for Collaterals for Berlin PE’s Commemoration on 05 May 2026 of the 128th Anniversary of the Proclamation of PH Independence | EUR 380.00 | 29 April 2026 | 29 April 2026
Mail Boxes ETC EUR 375.68 |
| 20 April 2026 | Provision of Museum Contents Insurance for Cultural Event at Mendelssohn-Remise (Mendelssohn Haus Berlin), 05 May 2026 | EUR 200.00 | 23 April 2026 | 24 April 2026
Hiscox Event Insurance Underwriting EUR 182.55 |
| Berlin PE contribution to local hires’ statutory accident insurance CY 2026 with Verwaltungs-Berufsgenossenschaft (VBG) | EUR 208.18 | 24 April 2026
VBG EUR 208.18 |
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| 17 April 2026 | Procurement of various supplies | EUR 960.00 | 29 April 2026 | 29 April 2026
Metro AG EUR 951.81 |
| 17 April 2026 | Cleaning services for the Embassy glass windows | EUR 3,300.00 | 20 May 2026 | 29 May 2026
Green Star GmbH EUR 3,284.40 |
| 17 April 2026 | Procurement of various supplies | EUR 2,050.00 | 24 April 2026 | April 2026
Various Suppliers EUR 2,038.37 |
| 17 April 2026 | Lease of Venue for the for the Consular Outreach Mission in Dresden on 16 May 2026 | EUR 270.00 | 21 April 2026
Selige Martyrer EUR 270.00 |
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| 17 April 2026 | Procurement services for the custom presentation framing of UN80 PHILIPPINES 80 Years in the United Nations with write-up on designer and DFA and PhilPost issuance | EUR 375.41 | 22 April 2026 | 22 April 2026
Boesner EUR 375.41 |
| Proprietary modular seating Ottoman Fluente W 202 x D 85 cm from Westwing GmbH for Sentro Rizal Berlin (right-side orientation) | EUR 667.99 | 17 April 2026
Westwing GmbH EUR 667.99 |
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| Change to summer tires of the Embassy official car Mercedes Benz | EUR 189.00 | 17 April 2026
Mercedes Benz EUR 189.00 |
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| 10 April 2026 | Hotel accommodations on 02-06 May 2026 for the official guest of the Embassy, Dr. Raul Sunico, in connection with the 128th Anniversary of the Proclamation of Philippine Independence | EUR 1,200.00 | 17 April 2026 | 17 April 2026
Maritim ProArte Hotel Berlin EUR 688.20 |
| 10 April 2026 | Procurement of various supplies | EUR 310.00 | 17 April 2026 | 20 April 2026
Boettcher EUR 310.00 |
| 10 April 2026 | Procurement of various supplies | EUR 200.00 | 15 April 2026 | 16 April 2026
Metro AG EUR 195.39 |
| 07 April 2026 | Large-Scale Art Reproduction with description plates (BSP National Artist Collection) at the Philippine Embassy in Berlin Chancery |
EUR 2,700.00 | 16 April 2026 | 21 May 2026
Mail Boxes ETC EUR 1,224.08 |
| Proprietary modular seating Ottoman Fluente W 202 x D 85 cm from Westwing GmbH for Sentro Rizal Berlin (left-side orientation) | EUR 669.00 | 08 April 2026
Westwing GmbH EUR 669.00 |
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| 01 April 2026 | Procurement of various supplies | EUR 114.40 | 16 July 2026 | 16 July 2026
Various suppliers EUR 114.40 |
| 01 April 2026 | Procurement of various supplies | EUR 520.00 | April 2026 | 01 April 2026
Various suppliers EUR 518.55
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| 01 April 2026 | Procurement services for the custom presentation framing of UN80 PHILIPPINES 80 Years in the United Nations | EUR 312.70 | 07 April 2026 | 07 April 2026
Boesner EUR 312.70 |
| Enterprise Perplexity Pro for Political, Economic and Public Diplomacy Sections, USD 238 or EUR 211.28/user/year billed annually (April 2026 – March 2027) | EUR 644.94 | 30 March 2026
Perplexity EUR 644.94 |
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| DeepL Team, free for 30 days then EUR 24.99 per user/ month billed annually (April 2026 – April 2027) | EUR 299.88 | 30 March 2026
DeepL EUR 299.88 |
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| 27 March 2026 | Procurement of various supplies | EUR 375.00 | 30 March 2026 | 30 March 2026
Various suppliers EUR 372.52 |
| Maintenance of Berlin PE electronic security systems | EUR 2,623.95 | 07 April 2026
ET Keuterling EUR 2,623.95 |
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| 25 March 2026 | Procurement of roundtrip Berlin-Manila airline ticket for the official travel of Ambassador Maria Teresa T. Almojuela, 11-15 April 2026 | EUR 4,620.00 | 30 March 2026 | 31 March 2026
Lufthansa EUR 4,609.12 |
| Berlin PE Deutsche Bank Business Credit Card annual fee | EUR 29.00 | 25 March 2026
DeutscheBank EUR 29.00 |
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| Existing parking facility lease agreement with the Bezirksärztekammer Koblenz annual Operating Cost Reconciliation (Betriebskostenabrechnung) and reminder fee | EUR 38.87 | 25 March 2026
Bezirksärztekammer Koblenz EUR 38.87 |
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| ADAC annual membership fee for CY 2026 | EUR 99.00 | 23 March 2026
ADAC EUR 99.00 |
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| Services for electrical works, assembly and installation of lighting fixtures at the Chancery | EUR 857.92 | 23 March 2026
R. Kaehne EUR 857.92 |
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| Maintenance of Berlin PE electrotechnical systems for CY 2026 | EUR 5,319.30 | 23 March 2026
R. Kaehne EUR 5,319.30 |
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| Inspection and maintenance of Berlin PE garage and chancery doors fire detectors, exclusive of taxes and other lawful charges | EUR 1,418.00 | 23 March 2026
Hörmann KG Verkaufsgesellschaft EUR 1,418.00 |
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| 24 March 2026 | Lease of Venue in Berlin for the Hosting of Piano Concert as Part of the Commemoration of the 128th Anniversary of the Proclamation of PH Independence | EUR 1,300.00 | 12 April 2026 | 09 May 2026
Mendelssohn-Remise EUR 1,300.00 |
| Onsite technical assessment to determine system compatibility with telephone system upgrade | EUR 297.50 | 31 March 2026
Deutsche Telekom EUR 297.50 |
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| CY 2026 newspapers subscription | EUR 2,597.83 | 30 March 2026
Various newspapers subscription EUR 2,597.83 |
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| Test print reproduction on canvass of “Young Trees” by Mauro Malang Santos, a Bangko Sentral ng Pilipinas original artwork | EUR 487.25 | 30 March 2026
Mailboxes ETC EUR 487.25 |
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| Onsite support on the determination and analysis of the Chancery’s IT-related systems error | EUR 333.20 | 27 March 2026
GATE Communications EUR 333.20 |
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| 23 March 2026 | Procurement of various supplies | EUR 600.00 | 26 March 2026 | 26 March 2026
Boettcher AG EUR 597.13 |
| Adjusted monthly rate of IONOS due to extended support provided for the upkeep of the Embassy’s web and hosting services | EUR 67.86 | 23 March 2026
IONOS EUR 67.86 |
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| 09 March 2026 | Procurement of one (1) lot custom acrylic fixtures – Berlin PE official seal and Consular Section directional signage | EUR 175.00 | 13 March 2026 | 13 March 2026
Schildermaxe EUR 174.12 |
| Additional 8-LED hanging lighting fixtures | EUR 638.79 | 10 March 2026
Lampenwelt EUR 638.78 |
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| 04 March 2026 | Lease of Venue for Consular Outreach | EUR 1,100.00 | 06 March 2026 | 10 March 2026
Tagungshaus Katholische Akademie Hamburg EUR 1,053.15 |
| Maintenance of Berlin PE roof and gutters CY 2026 | EUR 2,971.67 | 09 March 2026
Meergans Dachbau GmbH EUR 2,971.67 |
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| 02 March 2026 | Procurement of roundtrip Berlin-Manila airline ticket for the official travel of Ambassador Maria Teresa T. Almojuela, 9-14 March 2026 | EUR 4,010.00 | 04 March 2026 | 04 March 2026
Lufthansa EUR 4,005.16 |
| Framing of three (3) recent Ambassadors’ portraits | EUR 253.50 | 16 March 2026
Boesner EUR 253.50 |
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| Mercedes Benz van wiper arm replacement | EUR 234.57 | 10 March 2026
Mercedes-Benz EUR 234.57 |
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| Onsite support on the determination and analysis of the Chancery’s IT-related systems error (printer connection after room change) | EUR 333.20 | 06 March 2026
GATE Communications EUR 333.20 |
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| 16 February 2026 | Procurement of glass console table | EUR 166.00 | 19 February 2026 | 19 February 2026
The Masie EUR 165.94 |
| 16 February 2026 | Procurement of hanging glass lighting fixtures | EUR 992.00 | 19 February 2026 | 03 March 2026
Lampenwelt EUR 991.78 |
| 30 January 2026 | Insurance Coverage (Liability, and Contents) for CY 2026 of the official residence in Berlin | EUR 500.00 | 02 February 2026 | 02 February 2026
AXA Versicherung EUR 497.66 |
| Onsite support on the determination and analysis of the Chancery’s IT-related systems error | EUR 202.30 | 30 January 2026
GATE Communications EUR 202.30 |
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| Installation and update of the Embassy’s anti-malware security software on purchased PCs in 2025 that will help protect from viruses, malware, and other online threats (incl. of VAT) | EUR 856.80 | 28 January 2026
GATE Communications EUR 856.80 |
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| Monitoring of the Embassy’s alarm system for CY 2025 | EUR 612.00 | 28 January 2026
SicherheitNord EUR 612.00 |
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| Maintenance and Change to winter tires of official car 0-110-1 | EUR 189.00 | 15 January 2026
Mercedes Benz AG EUR 189.00 |
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| Contract update for two (2) official telephone lines assigned to the Ambassador and the Deputy Head of Mission | EUR 419.80 | 12 January 2026
Vodafone EUR 419.80 |
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| Maintenance of the chancery’s two (2) elevators for CY 2026 | EUR 8,149.44 | 02 January 2026
Schindler Aufzuge und Fahrtreppen GmbH EUR 8,149.44 |
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| Parking space for the Embassy’s Official Passenger Vehicle within the vicinity of the chancery January 2026 | EUR 177.31 | 02 January 2026
Parking Space at Reinhardstr EUR 177.31 |
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| Extension of (4) photocopying machine service until 31 December 2026 | EUR 13,098.56 | 02 January 2026
Ricoh EUR 13,098.56 |
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| 02 January 2026 | Procurement of insurance coverage for CY 2026 of the Embassy’s official vehicle with plate number 0-110-1 | EUR 5,272.53 | 09 January 2026 | 23 February 2026
AXA Versicherung EUR 5,220.44 |
| 02 January 2026 | Procurement of insurance coverage for CY 2026 of the Embassy’s official vehicle with plate number 0-110-2 | EUR 3,897.48 | 09 January 2026 | 09 January 2026
AXA Versicherung EUR 3,897.48 |
| 02 January 2026 | Procurement of services for the installation and update of the Embassy’s anti-malware security software | EUR 1,071.00 | 09 January 2026 | 13 January 2026
GATE Communications EUR 1,071.00 |
| 23 December 2025 | Qualified provider for the inspection and maintenance of the Embassy’s electronic computing equipment and related electronic devices for CY 2025 | EUR 838.50/ month | 23 December 2025 | 02 January 2026
GATE Communications EUR 838.50/ month |
| 23 December 2025 | Procurement of insurance coverage for the Chancery for CY 2026 | EUR 25,759.05 | 02 January 2026 | 02 January 2026
AXA Versicherung EUR 25,759.05 |
| 20 December 2025 | Procurement of six (6) rugs | EUR 214.54 | 27 December 2025 | 15 January 2026
Amazon EUR 214.54 |
| 16 December 2025 | Procurement of airline tickets for personnel recalled to the Home Office | EUR 2,922.43 | 23 December 2025 | 13 January 2026
Qatar Airways EUR 2,922.43 |
| 16 December 2025 | Procurement for the door-to-door shipment of personal effects and household goods of personnel recalled to the Home Office | EUR 9,650.00 | 23 December 2025 | 13 January 2026
Gosselin EUR 9,650.00 |
| 26 November 2025 | Procurement of Various Office Supplies and Other Supplies | EUR 4,450.00 | 03 December 2025 | 16 December 2025
Viking EUR 6,815.55 |
| 26 November 2025 | Procurement of Various Office and Communications Equipment | EUR 5,890.00 | 03 December 2025 | |
| 26 November 2025 | Procurement of Services for Cleaning and Maintenance of the Embassy for CY 2026 | EUR 85,500 (Approx. PhP 5,471,786.25) | 03 December 2025 | 02 January 2026
Alf Clean Gebäudereinigung GmbH EUR 85,000.00 |
| 26 November 2025 | Procurement of Security Service for the Embassy for CY 2026 | EUR 85,500 (Approx. PhP 5,471,786.25) | 03 December 2025 | 02 January 2026
Sicherheit Nord GmbH & Co. KG EUR 85,000.00 |
| 20 November 2025 | Procurement of car insurance for Embassy’s official passenger van, 2025-2026 | EUR 2,500.00 | 27 November 2025 | 02 January 2026
AXA Versicherung EUR 5,088.98 |
| 20 November 2025 | Lease of parking space, parking remote control key for Embassy official passenger van, December 2025 | EUR 300.00 | 27 November 2025 | 01 December 2025
Parking Space at Reinhardstr EUR 277.31 |
| 17 November 2025 | Procurement of one (1) glass plaque | EUR 80.00 | 24 November 2025 | 24 November 2025
Mischke Pokale EUR 80.00 |
| 09 November 2025 | Procurement of services of telecommunications technician to aid in the installation of Department firewall | EUR 468.09 | 16 November 2025 | 16 November 2025
Telekom EUR 468.09 |
| 06 November 2025 | Procurement of Services for Repainting of Embassy Facade and Selected Areas in the Chancery | EUR 40,500.00 | 13 November 2025 | – |
| 06 November 2025 | Procurement of Eight (8) Laptop Computers | EUR 10,800.00 | 13 November 2025 | – |
| 06 November 2025 | Procurement of Ten (10) All-in-one Desktop Computers | EUR 27,000.00 | 13 November 2025 | – |
| DATE | PROJECT NAME | APPROVED BUDGET CONTRACT | DEADLINE FOR SUBMISSION | MODE OF PAYMENT |
| 18 October 2024 | Procurement of Cleaning and Maintenance Services for CY 2025 | EUR 85,500 (Approx. PhP 5,471,786.25) | 19 November 2024 | |
| 18 October 2024 | Procurement of Security Services for CY 2025 | EUR 85,500 (Approx. PhP 5,471,786.25) | 19 November 2024 |